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Activity 1.5: Define basic timeline

GLOSSARY TERMS

The aim of the SUMP Glossary is to provide a brief explanation of specialist words, terms and abbreviations relating to the subject of sustainable urban mobility planning. The Glossary has been prepared by the CH4LLENGE project and as a result, there is a particular focus on defining terms relating to the four key challenges of plan development studied by the project, namely: participation, cooperation, measure selection and monitoring & evaluation. It is envisaged that, over time, the international community of mobility practitioners will add to the content of the online Glossary and produce versions in different languages.
A simple structure has been followed so that users can search for words, terms and abbreviations in a standard alphabetic format. For each Glossary term, the following information is provided:
• a general definition and, where available, a specific definition relating to transport and mobility planning;
• an explanation of why the term is relevant to sustainable urban mobility planning; and
• references to sources.
The preparation of the Glossary, including the selection of terms and drafting of definitions, has been informed by a review of relevant reports, guidance documents and existing glossaries. The key reference is the European Union “Guidelines - Developing and implementing a Sustainable Urban Mobility Plan” prepared for the EC’s Intelligent Energy Europe (IEE) programme by Rupprecht Consult (January 2014) and therefore this has not been identified as a source throughout the document. The outputs of the CH4LLENGE project have also provided a principal source of information and the official documents can be found at www.sump-challenges.eu.

Please note that not all the explanatory text is taken directly from the listed sources. The authors have sought to take established definitions and information as the basis and explain these in simple terms and relate them to the context of sustainable urban mobility planning where this was not previously the case.

By Admin Eltis / Updated: 09 Sep 2015

Rationaleinfo-icon

Ensuring the right timing is a key to success. The activities in the Sustainable Urban Mobility Planinfo-icon development process partly depend on each other – interdependencies need to be carefully translated into a logical sequence of all the tasks necessary to complete the process (e.g. having identified problems before discussing objectives) and harmonised with the local conditions.

It is also crucial to consider on-going planning and policyinfo-icon-making activities when determining the timing for the planning process. Election periods, legislation processes, regulation processes or other planning activities may influence the planning process through their influence on the institutional context (e.g. change of decision makers, changing legislation).

 

Aims

  • Build the Sustainable Urban Mobility Plan concept into current planning practice.
  • Strive for harmonisation of the timing of the planning process with different technical and political decision-making processes (e.g. overall strategies, sectoral plans, elections). Identify time windows for coordination with sustainable urban mobilityinfo-icon planning.
  • Enable realistic planning of the entire Sustainable Urban Mobility Plan process.
  • Establish an overview of the general schedule of the Sustainable Urban Mobility Plan process (preparation, drafting, validity/horizon, implementation, review) and describe the temporal interdependencies among all tasks.
  • Minimise risks related to timing.

 

Tasks

  • Strive to fully embed sustainable urban mobility planning into the development and implementation schedule of other existing policies and strategies (both overall and by sector).
  • Choose an appropriate timeframe for building a strategic and operational framework for the planning process: 1-3 years (partly preceding and partly overlapping with the planning process). The time needed for this will to a large extent depend on the experience with planning processes, institutional structures, the political context and the local ‘planning culture’.
  • Establish a timeframe for the sustainable urban mobility planning process: in an ideal case 1.5 years (depending on framework conditions and experience this can become longer).
  • Take into consideration decision-making windows (e.g. elections). The months before an election, it may be difficult to move ahead quickly. This may influence the timing of the planning process.
  • Continue to implement “quick win” measures during the set-up of the strategic and operative Sustainable Urban Mobility Plan framework and during the planning process. This will help to avoid the impression of inactivity and will be particularly important for decision-makers who need to show that they are working towards a more sustainable urban mobility development. The “quick win” measures should be short-term measures that can be relatively quickly implemented, have good visibility, contribute to sustainabilityinfo-icon goals, and will not jeopardise an integrated planning approach for the Sustainable Urban Mobility Plan.
  • Choose an appropriate timeframe for implementation of measures: 3-10 years (e.g. depending on the type of measureinfo-icon and synchronisation with funding streams).
  • Build in time for evaluationinfo-icon and a plan update after plan adoption. Review and update at least every 5 years.

 

Indicative timeline for a sustainable urban mobility plan

 

 

Activities beyond essential requirements

  • Strive for integrationinfo-icon with broader long-term strategies. Some cities/ regions have a long-term local development strategyinfo-icon with a perspective of 20-30 years, for example developed within a local Agenda 21 process. If such a strategy is available it can provide orientation for the Sustainable Urban Mobility Plan by defining some overarching aims.
  • Ideally the review and update of the Sustainable Urban Mobility Plan should take place every 2 years (depending on experience and capacity).

 

Timing and coordination

  • From the outset – timing of process defined before initiating the planning process.
  • Continual fine-tuning of timing for specific activities (e.g. press releases, meeting calendar).

 

Checklist

Realistic basic timeline for sustanable urban mobility planning process and measure implementation prepared.
Timeline approved by decision makers.

 

For more information

GUIDEMAPS Project (2002 – 2004) Volume 2 of the GUIDEMAPS handbook “Fact sheets” gives information on time management in open planning processes (pp. 22-23).

www.osmose-os.org/documents/316/GUIDEMAPSHandbook_web[1].pdf

 

Examples
France: Timing example for PDU development

The development of a PDU is a long exercise of reflection, planning and programming. In the following scheme the different steps are presented together with a hypothetical calendar. It should be noted that on average a local authorityinfo-icon takes 36 months to elaborate a plan and have it approved.

 


Table: Hypothetical calendar for PDU preparation in France

Preparation and development steps

Time line/ Month

Pre-analysis

 

 

Month 1 to 2

Establishment of a local workgroup, definition of the juridical perimeters

Month 3 to 4

Definition of a workplan and (if needed) external assistance

Month 5 to 7

Analysis and interpretation

Month 8 to 10

Definition of the actions

Month 11 to 13

Programming and evaluation

Month 14 to 17

Formalising of the draft PDU and juridical recognisition

Month 18 to 20

Official consultationinfo-icon and public enquiry

Month 21 to 23

Inclusion of potential modifications

Month 24

Final approval of the PDU

Month 24

Source: Rupprecht Consult based on GART, 2005b: Les Plans de Déplacements Urbains, Bilan et Perspectives, Paris, 2005.

 
More info: 

France: Timing example for PDU development

The development of a PDU is a long exercise of reflection, planning and programming. In the following scheme the different steps are presented together with a hypothetical calendar. It should be noted that on average a local authorityinfo-icon takes 36 months to elaborate a plan and have it approved.

Hypothetical calendar for PDU preparation in France

Preparation and development steps

Time line/ Month

Pre-analysis

Month 1 to 2

Establishment of a local workgroup, definition of the juridical perimeters

Month 3 to 4

Definition of a workplan and (if needed) external assistance

Month 5 to 7

Analysis and interpretation

Month 8 to 10

Definition of the actions

Month 11 to 13

Programming and evaluationinfo-icon

Month 14 to 17

Formalising of the draft PDU and juridical recognisition

Month 18 to 20

Official consultationinfo-icon and public enquiry

Month 21 to 23

Inclusion of potential modifications

Month 24

Final approval of the PDU

Month 24

Source: Rupprecht Consult based on GART, 2005b: Les Plans de Déplacements Urbains, Bilan et Perspectives, Paris, 2005.